Securing GSuite: a guide for startups

GSuite

GSuite is an excellent choice for any startup, especially early in the process of establishing your business. Its flexible cost structure allows you to pay per user while benefiting from range of services, including email (with a custom domain name), calendar, document collaboration and storage, videoconferencing and much more.

GSuite, being a Software-as-a-Service (SaaS), relieves you from the underlying infrastructure management in line with the shared responsibility model. This can be especially powerful for smaller companies trying out an idea, as it doesn’t require intensive capital expenditure to set up a datacentre or staff to maintain it. Startups, however, are still responsible for the data, permissions and overall configuration of GSuite if they want to keep their information secure.

Thankfully, Google made available a short checklist for small businesses, describing the necessary steps to safeguard company data. Similar guidance is available for larger (100+ users) organisations.

Settings 2

The plan you select will determine how many security features are available to you. Depending on the criticality of your data and the amount of control you require, it can be a good idea to upgrade to the Enterprise plan.

Hint: if you ask customer support to put you in touch with a sales representative and request a discount, it might just be given to you. Provided you are willing to commit to the subscription for a couple of years.

DashboardSecurity professionals will feel at home with the advanced features available after the upgrade. It includes encryption, data leakage prevention (DLP), granular access control and much more. Managing it is also going to become easier, as various reports and healthcheck dashboards are now at your fingertips.

Settings

Regardless of the plan you use, it won’t hurt to enable multi-factor authentication on all accounts, as it dramatically reduces the risk of account takeover. It might also be a good idea to backup your critical business data somewhere off GSuite for extra resiliency.



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